NSM-ICC Funding
The College of Natural Science and Mathematics Inter-Club Council (NSM-ICC) offers funding for current CSUF students (graduate/undergraduate/postbaccalaureate) to attend research conferences. A CSUF student can request up to $500 per academic year (both fall and spring semesters); however, please read further for specific requirement and details before submitting the travel packet form.
Basic Info/Rules
An active participant (presenter) can request up to $500 while a non-active participant (non-presenter; guest) can request up $250 for each conference that students are requesting. Students can request funding for multiple conferences; however, the total amount that each student allowed to request (and receive) is $500 per academic year. The category in which students can request includes
- Registration
- Transportation
- Mileage Reimbursement**
- Car Rental**
- Parking Fees (at Hotel or Conference)
- Airfare (Coach/Economy Only)
- Transportation network between airport and conference or school and conference (Ex: Uber, Lyft, bus, train)
- Lodging
- Hotel and Motel
- Do not fund private rental (ex: Airbnb)
- Email confirmation from the conference that verify the student will be presenting
- A copy of the student's abstract
- Letter confirmation from the Research Advisor (The PI must sign the letter to confirm that the student will be presenting at the conference)
- For Mileage Reimbursement and Car Rental, please attach the checklist for students driving personal car or rental vehicle form
- A copy of the driver's license
- A copy of auto insurance
- A copy of Defensive Driver's Certificate (can access through student's portal)
- A copy of completed Driving Authorization Form
- [For Mileage Reimbursement ONLY] A map of the distance (miles) from California State University of Fullerton (CSUF) to the conference should be attached with the travel packet form. Mileage reimbursement must originate and conclude from CSUF campus (The calculation for mileage reimbursement = distance between CSUF and the conference x 2 x 0.58). There is a limit to the distance students can request for mileage reimbursement. Please contact NSM-ICC Member-at-Large or Vice Chair to confirm the distance.
- Limit to the North: San Francisco/Sacramento area
- Limit to the South: San Diego/International Border
- Limit to the East: Phoenix/Tucson area
There are several states in which ASI (NSM-ICC works under ASI) does not fund students to travel due to LGBTQ laws. Please make sure of the banned states before starting the process of request funding.
- Alabama
- Kansas
- Kentucky
- Mississippi
- North Carolina
- Oklahoma
- South Dakota
- Texas
- Tennessee
- Alabama
- Kansas
- Kentucky
- Mississippi
- North Carolina
- Oklahoma
- South Dakota
- Texas
- Tennessee
Filling the Application
The travel packet and additional paperwork can be download here
2017-travel-packet.pdf | |
File Size: | 1615 kb |
File Type: |
checklist_for_students_driving_personal_car_or_rental_vehicle.pdf | |
File Size: | 91 kb |
File Type: |
First Page: NSM-ICC Funding Request Packet: TRAVEL
The Sponsoring Club will be your representative. Your representative will be depended on whether you are in a club (that is registered within NSM-ICC). If you are not affiliate with any club, your representative will be a Member-at-Large. Please visit here to find your appropriate representative/Sponsoring Club. If you are unable to find the contact info, please email [email protected] for their contact info.
Third Page: Annual Science and Mathematics Symposium Requirements
Write your initial next to ACTIVE if you are a presenter or NON-ACTIVE if you are not presenting. Make sure both you and your representative sign the bottom section of the page.
Fourth Page: Delegate Contract
Please fill out to the information to the best of your ability. You DO NOT need to know the Hotel Address/Name/Room and Flight Number if you haven't booked it yet. Make sure to sign at the bottom of the page.
Fifth Page: Release of Liability
The activity will be the conference's name. you DO NOT need to fill out the activity's time. Please make sure to sign at the bottom of the page
Seventh Page: Cover Letter
Please make sure that the information at the bottom of the page is legible. This is the page where ASI will use to send your reimbursement check to.
Eighth Page: Allocation Request Form
Program Title will be the conference's name. Sponsor will be NSM-ICC. The travel budget is line 8077. Please write the total amount next to Travel Budget. The Vendor in Dispersal Outline is the breakdown of the funding you are requesting (ex: registration, airfare, mileage, lodging, parking, transportation)
Ninth Page: Executive Senate Travel Request
Similar to the Vendor in Dispersal Outline (previous page), indicate the amount of money that will be allocate in each category. Indicate if you will be receiving Department Funding.
The Sponsoring Club will be your representative. Your representative will be depended on whether you are in a club (that is registered within NSM-ICC). If you are not affiliate with any club, your representative will be a Member-at-Large. Please visit here to find your appropriate representative/Sponsoring Club. If you are unable to find the contact info, please email [email protected] for their contact info.
Third Page: Annual Science and Mathematics Symposium Requirements
Write your initial next to ACTIVE if you are a presenter or NON-ACTIVE if you are not presenting. Make sure both you and your representative sign the bottom section of the page.
Fourth Page: Delegate Contract
Please fill out to the information to the best of your ability. You DO NOT need to know the Hotel Address/Name/Room and Flight Number if you haven't booked it yet. Make sure to sign at the bottom of the page.
Fifth Page: Release of Liability
The activity will be the conference's name. you DO NOT need to fill out the activity's time. Please make sure to sign at the bottom of the page
Seventh Page: Cover Letter
Please make sure that the information at the bottom of the page is legible. This is the page where ASI will use to send your reimbursement check to.
Eighth Page: Allocation Request Form
Program Title will be the conference's name. Sponsor will be NSM-ICC. The travel budget is line 8077. Please write the total amount next to Travel Budget. The Vendor in Dispersal Outline is the breakdown of the funding you are requesting (ex: registration, airfare, mileage, lodging, parking, transportation)
Ninth Page: Executive Senate Travel Request
Similar to the Vendor in Dispersal Outline (previous page), indicate the amount of money that will be allocate in each category. Indicate if you will be receiving Department Funding.
Process Timeline
Please submit all the packet together at least 2 weeks before the conference (best bet is 3 weeks before the conference). Students can submit the packet(s) to your club's ICC representative, a Member-at-Large, the vice chair, or the front desk at Student Success Center (MH488). Once submitted, the packet will undergo review by the Finance Committee (consists of Member-at-Large and Vice Chair). This process will take approximately a week before students will receive a confirmation email to attend the NSM-ICC general meeting for official approval the following week.
- It is important to keep in mind that NSM-ICC does not fund retroactive packet (request funding AFTER the conference has occurred). In order to prevent this, please submit your packet as soon as possible. If the packet got delay due to missing paperwork, it is still considered retroactive and won't be considered.
- In rare cases, if your funding request is being rejected by the Finance Committee (not due to missing paperwork), students will need to obtain three-fourth of the approval from the council members in order to get funded. Normally, with the approval of the Finance Committee, students will only need to get approval from half of the council members in order to be funded.
- The reason(s) for attending this conference
- Your objective to attend the conference (What do you hope to gain from the conference?)
- Your traveling details (Ex. Carpooling, traveling with lab mates, etc.)
- Any conflicting details or clarification you want to point out
Post Paperwork
Students have 2 weeks after the conference has taken place to submit the post paperwork. Post paperwork consists of:
** For conference that take place when school isn't in session (ex: summer, spring break, fall break, holidays), please work together with your representative to determine your post paperwork due date.
- Written Report (min. 350 words): Summary of the topics/speakers attended and what students have learned from them. State what was brought back from the conference, and how CSUF and ASI benefit from the student's attendance at the conference.
- All receipts of the item(s) requested for funding (ONLY mileage reimbursement does not need receipt)
- Keep a copy of the boarding pass or proof that the student have board the plane
** For conference that take place when school isn't in session (ex: summer, spring break, fall break, holidays), please work together with your representative to determine your post paperwork due date.